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Employment Opportunites - Full-Time Registrar

Full-Time Registrar

Date Opened: 2020-07-27
Closing Date: Until Filled
Salary: $64,500

Position Overview

This position directs and manages the development, operation and evaluation of student records maintenance and registrar functions for the Institute.

Essential Job Functions

• Plans and directs all facets of student registration; obtains, updates and maintains student educational records and develops academic transcripts.
• Works with academic departments to create a conflict-free, accurate schedule that balances efficiency, department needs, student needs, scheduling processes and institutional policy.
• Audits all course information utilizing the College’s Course Catalog and HED approval to ensure accuracy of course listings including: course comments, fees and fee codes, drop/add dates, all restrictions, pre-requisites, saved seats, course descriptions and other course specifics.
• Ensures timely and accurate dissemination of schedule and catalog information.
• Assists with information for graduation clearance.
• Provides ongoing training on course scheduling and contact time to academic department directors and support staff as needed.
• Updates and publishes the College Catalog.
• Responsible for producing and publishing registration policies and procedures.
• Accepts transfer credits; oversees class scheduling; confers degrees and certificates.
• Directs the maintenance of a variety of documentation and records, and prepares reports for internal and external entities.
• Ensures compliance with all applicable laws and regulations pertaining to official records.
• Provides files/records assistance to federal and other official agencies.
• Oversees the development and preparation of the college catalog.
• Coordinates student records and registrar activities with activities of other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications.
• Resolves discrepancies or procedural problems and responds to program administration and/or program delivery questions ensuring necessary follow-up occurs; controls program records for operational and budget accountability; develops and administers the department budget.
• Confers with and advises staff and program participants to provide advice, problem solving assistance, answers to questions and interpretation of program goals and policy.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of budget development and administration
• Knowledge of records management principles and practices
• Knowledge of supervisory and coaching principles and practices
• Knowledge of the principles and practices of effective leadership, management and supervision
• Program management principles and practices
• Proficient in the Carnegie classification of credit hours and contact time “The Carnegie Unit”
• Excellent customer service skills
• Ability to work under pressure and strict deadlines
• Ability to work independently with minimal supervision
• Program development, implementation and evaluation
• Skill in assessing objectives and operational requirements to develop and implement appropriate operational policies and procedures
• Proficient in the use of computers (PC) in a Windows-based operating environment
• Proficient in FERPA compliance

Work Enviornment and Physical Factors

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.

Education, Experience and Licenses

• Master’s Degree in Education or a closely related field is required.
• Five to seven years of progressively responsible experience in a student services environment, including two years of records management and supervisory experience is required.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Application Process

Submit LCC application form, letter of interest, resume, unofficial transcripts (official transcripts required prior to employment) to:

Luna Community College
Sandra Rivera, Human Resources Administrator
366 Luna Drive
Las Vegas, NM 87701

Phone: (505) 454-2574
Fax: (505) 454-2520

Luna Community College is an Equal Opportunity, Affirmative Action Employer and does not discriminate against any applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status. Qualified applicants are encouraged to apply. A pre-employment drug test may be required.

LCC Application for Employment