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Employment Opportunites - Full-Time Registrar

Full-Time Registrar

Date Opened: 2021-10-29
Closing Date: Until Filled

Position Overview


This position directs and manages the development, operation and evaluation of student records maintenance and registrar functions for the Institute.

Essential Job Functions

• Collaborates with Vice President of Instruction and Student Services and with other Department leaders to develop registration procedures.
• Ensures registration procedures adhere to institutional policy and are published.
• Obtains, updates and maintains student educational records and develops academic transcripts.
• Works with academic departments to create a conflict-free, accurate schedule that balances efficiency, department needs, student needs, scheduling processes and institutional policy.
• Audits all course information utilizing the College’s Course Catalog and HED approval to ensure accuracy of course listings including: course comments, fees and fee codes, drop/add dates, all restrictions, pre-requisites, saved seats, course descriptions and other course specifics.
• Ensures timely and accurate dissemination of schedule.
• Assists with information for graduation clearance and issues graduation notifications.
• Provides ongoing training on course scheduling and contact time to academic department directors and support staff as needed.
• Provides updates for the College Catalog as needed.
• Accepts and applies transfer credits and verifies graduate information.
• Maintains records and prepares reports for internal and external entities.
• Ensures compliance with all applicable laws and regulations pertaining to official records.
• Provides files/records assistance to federal and other official agencies as required by law.
• Manages all aspects of the departments budget.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of budget development and administration
• Knowledge of records management principles and practices
• Knowledge of supervisory and coaching principles and practices
• Knowledge of, and ability to follow budgetary guidelines
• Proficient in the Carnegie classification of credit hours and contact time “The Carnegie Unit”
• Excellent customer service skills
• Ability to work under pressure and strict deadlines
• Ability to work independently with minimal supervision
• Program development, implementation and evaluation
• Skill in assessing objectives and operational requirements to develop and implement appropriate operational policies and procedures
• Proficient in the use of computers (PC) in a Windows-based operating environment
• Proficient in FERPA compliance

Work Enviornment and Physical Factors

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.

Education, Experience and Licenses

• Bachelor’s degree in any field is required.
• Five years of experience with Records and Registration processes & technologies or an equivalent combination of education and experience is required.
• Master’s degree in any field is preferred.
• Supervisory experience is preferred.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Application Process

Submit LCC application form, letter of interest, resume, unofficial transcripts (official transcripts required prior to employment) to:

Luna Community College
Human Resources
366 Luna Drive
Las Vegas, NM 87701

Phone: (505) 454-2574
Fax: (505) 454-2520

Luna Community College is an Equal Opportunity, Affirmative Action Employer and does not discriminate against any applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status. Qualified applicants are encouraged to apply. A pre-employment drug test may be required.

LCC Application for Employment